Tender Requirements

For security reasons this Board does not publish our current Tender list via our website,please contact us directly to inquire the current Tenders and the list of our registered and accredited local sourcing agent.

Selection and Award Criteria:

The following selection criteria will be applied to Tenderers. In the case of Tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

• The average annual turnover of the Tenderer must exceed the invoice value of the present contract.
• The Registration Of The Supplier/Contractor With This Board Is an essential condition; a thing that is absolutely necessary.
• The Quality of the products to be supplied, example ISO certification,CE Marked or any other approved standard.
• The financial situation of the Tenderer should not be in deficit, taken into account debts, at the beginning and end of year.
• The Tenderer must have worked successfully on at least one project value 10% of this contract in fields related to this contract in the past two years.

REGISTERED AND ACCREDITED CONSULTANT/AGENTS:

• Mr. Gillian Slaven
• Gillian Koffi
• Matthieu Ayité
• Malik Conde

CONTRACT SUPPLY DOCUMENT:

Bidders/Suppliers should submit the following bidding documents to this Committee through their respective local Agent:

1. A Quotation in either CIF or FOB
2. An Application Letter/Letter of Intent stating suppliers Interest and ability.
3. An Authorization Letter Appointing a local company as Agent/Representative.
4. Completed copies of the company Application/ Registration Forms
5. Proof of payment for the Registration Fee of €1,150.00 or it's USD equivalent or its equivalent in the participant local currency.
6. Company Profile
7. Evidence of company’s Registration as a legal organization in country of origin.
8. Names and positions of company’s officials.
9. Proforma Invoice Covering the Required products and quantities.

NOTE

that every document must be submitted through the companies accredited local Agent. Any documents submitted directly to this Committee without through a local Agent will be disqualied except in special case where such company is authorized to do so.

COMPANY/TENDER REGISTRATION FEE:

All our suppliers/contractors are under statutory obligation to be registered with this Board as our legal and Non residential supplier with the sum of €1,150.00 only or it's USD equivalent or its equivalent in the participant local currency.This payment is payable to the Revenue department of this Board in cash at the time of Tender offer submission through the local Agent representing the company in the Bid. The Tender Registration fee is 100% refundable to companies that do not meet nomination criteria for Contract Award within Three days (72 hours) of their formal disqualification from the Tender.

PROVINCIAL PREFERENCE POLICY:

Tender evaluation and award of Contract will be done in accordance with the procedures outlined in the latest Guidelines and Instructions for the Implementation of Provincial Preference Policy and in accordance with the Public Tender Act Law Number 2009-013 of 30 June 2009 of Togo, the Provincial Preference Act and associated Regulations.

ACCEPTABLE POLICIES:

1. Tenders not submitted with the completed copy of the registration form
2. Tenders not submitted along with a proof of payment of the registration fee
3. Tenders containing additional clauses to the Tender Application/registration form
4. Tenders submitted with deviation to the requirement of this Board

NOTE: private contact between the Contracting authority and any Tender Company is prohibited, salvage and exceptionally in cases where clarification of the tender dossier is necessary. Should a tender company need any explanation prior to the Bid, such request should be called to the attention of the Tender Board through their local representative/agent and attendant responses will be published by the Tender Board Chairman as a circular.

OPENING OF BIDS:

Submitted bids will be opened by the Honourable Tender Committee Board within three working days of the bid submission. Pre-qualified/nominated companies with realistic quotations and needed product line will be contacted for the verification of their company.

TENDER DOCUMENT:

All companies who wishes to have a copy of the official Tender document does so by purchasing the Full Tender documents through their local Agent who must be a licensed and accredited Agent of this office with the sum of €550.

CONTRACT PAYMENT:

Successful Company(s) will receive their contract payment in their preferred bank account within Five (5) working days of Contract Agreement Endorsement.